DOT driver qualification files are a constant struggle. Expiring documents, complex regulations, and the risk of violations can overwhelm your team. Let IES help you manage those files.

Drivers involved in interstate commerce, it's based on the definition of a "commercial motor vehicle" from §390.5 and meets the following criteria:

• Interstate commerce and GVWR, CGWR, GVW or GCW of 10,001 lbs. and greater;

• Designed to transport 9+ passengers (including driver) for compensation;

• Designed to transport 16+ passengers not for compensation; or

• Placarded for hazmat.

What is required in a DQ file?

Certain items are created at the time of hire and kept for the duration of employment plus three years. Other documents that are generated biennially, annually, or more frequently, may be discarded after three years. Here’s a quick reference based on Sections 391.51 and 391.53:

• Driver-specific application (§391.21)

• Original motor vehicle record (MVR) from time of hire (§391.23)

• Road test/certificate (§391.31) or a copy of the CDL as allowed by 391.

• Photocopy of the Commercial Driver’s License if used in lieu of a road test (§391.33

• Returned Safety Performance History inquiry, or record of your good faith efforts (§391.23)

• Annual MVR (§391.25)

• Annual documented review of the annual MVR (§391.25)

• Medical Examiner’s Certificate (§391.43(g

• MVR indicating medical status for CDL holders (§391.41(a)(2))

• Documentation that you checked the National Registry of Certified Medical Examiners for driver physicals (§391.23(m))

• Medical variance or exemption document, if applicable (§391.49/Part 381)

Who needs a driver qualification file?